Recreatex documentation

• Modify prices: Adjusts the existing price records.

• Close active prices and create new price: Closes the current active prices by setting an end date and creates a new price record.

  • Start date: Set the date on which the new price should become active.

Select one or more of the following:

• Article group

• Price group

• Article division

• Article price division

Choose which prices to include based on their status:

• Active prices: Only the currently active prices based on today's date or the specified start date.

• Active and future prices: Includes active prices and prices with a future start date.

• Blocked (checkbox): Select this option if blocked articles should be included in the selection.

• Add amount: Enter a fixed amount to add to the article's sales price, donation price, and/or subsidy price.

• Add percentage: Enter a percentage to add to the article's sales price, donation price, and/or subsidy price.

• Rounding options: 0.01 (default), 0.05, 0.10, 0.50

• Applies to both article selling prices and deviating prices of article components.

• Prices can no longer be deleted.

• Use the Blocked checkbox in the selling price configuration (tab General) to hide prices and prevent further use.

• Data, history, and logging remain preserved.

• Prices can be unblocked if needed.

• New field Invoice contact person has been added to the file and file component forms. (1)

  

  • The field is only available when an invoice customer is selected.

  • Only contacts configured as an Invoicing contact type (2) can be selected, and they must have an external debtor number.

  • When an invoice contact is selected on a file, it is automatically copied to its file components.

• When an event file or file component is booked, the selected invoice contact is copied to the sales header and overrides the default invoice contact logic.

  

  • Two new fields, Invoice address & Invoice address contact, are now available on the sales header to store the data.

  • The selected contact is used on all resulting invoices.

  • Files and file components with different invoice contacts will always produce separate invoices.

• Batch invoicing: Sales headers with different invoice contacts are no longer bundled into a single invoice, ensuring each contact receives their own invoice. Only invoices with the same invoicing customer and contact are bundled.

• Invoice exports & reports: All relevant invoice export processes and Crystal Reports templates have been updated to support the new field. The field can now be included in invoice exports and visualised in Crystal Reports.

• The membership created for an activity registration now retains a link back to the source activity, allowing the system to verify instructor presence at access time.

• Two new settings have been added to the access group configuration:

  

  • Only allow access when an instructor is present (Default: disabled): When enabled, participants can only pass through access control if their instructor has already badged in.

  • Allow access when no instructor is configured (Default: disabled): An optional fallback that grants access on days where no instructor is linked to the activity. This setting only applies when the first option is enabled.

• A new validity check, Activity instructor present, is now visible in the membership validity check tool in Recreatex backoffice.

  

• Set up the activity with registration article(s) so that participants receive a membership upon registration.

• Link instructors (employees) to the relevant activity days. The employee must have an existing address (customer account) linked.

• In the access control settings for the relevant access group, enable Only allow access when an instructor is present (and optionally the fallback setting).

• Ensure the instructor has a membership linked to the same access group as the students.

• If the instructor is present, access is granted.

• If not, access is denied.