Recreatex documentation

Module active

This setting determines if the module in question is available or not (visualised as a tab) on the Recreatex Webshop.

In this way, different modules can be offered per Webshop (if different webshops are created for a certain Recreatex database).

Anonymous access

This option allows website users to access this module without having to log in. In this way, users that do not have a user account can also consult the module.

Navigate to shopping cart after adding

This setting is active by default and makes sure that the Webshop automatically navigates to the shopping basket after clicking on the button In shopping cart.

If this option is deactivated, the system will return to the previous overview after an order/booking. In this case, the user can navigate to the shopping basket himself to finalise the order.

Allow new UI for booking

This parameter allows you to define which user interface and flow has to be used when making a booking on the Webshop.

If this option is active, the new user interface for the booking module will be used wherein:

Booking status

This parameter allows you to define the status that has to be given to online bookings made in the Webshop:

If you opt to let the user choose, he/she will be able to indicate this while making the booking:

Booking type

Here you can determine which booking types are allowed online:

If you opt to let the user choose, he/she will be able to indicate this while making the booking:

Hide consumables/usable articles

These parameters determine the way in which the list of consumables and user articles (that can be added to the booking) will be visualised.

Since consumables and user articles are considered options for a facility booking, these parameters are linked to the setting Disable options.

Show card numbers with valid membership

If this parameter is active, the Webshop customer will see an overview of his/her cards with valid membership when making a booking.

In this way, the card will be validated and the system will check whether the room, as well as the activity, correspond to the valid membership.

Activating this setting is only required if the possibility to make a booking depends on having a specific membership.

Remember selected activities for booking

This parameter makes sure that the selection of activities in the booking overview is remembered and used when creating a new booking.

Show competition type for group

Activate this option to allow customers of the type "group" to specify the competition type when booking a facility. There are 5 possible types: Undetermined, Competition, Training, Demonstration, and Private.

You can choose which competition types should be available on the booking form, in the Competition type drop-down list.

The competition type selected by the customer can be found in Recreatex backoffice on the booking detail screen in the tab Extra.

Fields

Possibility to configure fields in the facility booking flow as Visible, Mandatory and Editable.

Currently implemented for fields:

Immediately open filter

If active, the part with search and filter options will immediately be opened when surfing to the module Facility bookings.

Filter by location/activity

Filter by type

All settings of the type Filter by... determine the visualisation of the filters in question in the overview of the Search and filter options.

Filter on activity using

This setting determines the behaviour of the place filter if several activities are selected in the search and filter options.

Option to show all locations in activity view

Possibility to enable/disable the option All in the drop-down list of the Location filter on the booking activity detail page.

See further the setting: Insert all locations option at

Insert all locations option at

Choose whether the option "All" (in the drop-down list of the Location filter) should appear at the beginning or end of the drop-down list.

To use this option, first activate the setting: Option to show all locations in activity view

Use timeline view

This parameter allows you to use the timeline visualisation instead of the default visualisation.

Time span in calendar

With this setting, the reservation calendar can be visualised by quarter, a half hour or an hour.

Show description

Show customer

Show activity

Show start time

Show end time

Home team

Opponent

These settings determine which information is shown when customer hovers over an existing booking in the graphic overview.

Select the checkbox next to each information you want to display and fill in the number to define in which order the information should be arranged in the info pop-up.

Mark bookings of others as 'occupied'

If this parameter is active, the information on the reservations made by other users will only be the text “Occupied”.

If this parameter is not active, the activity type for which booking is made by other users will be displayed.

Filter types by infrastructure

This parameter allows determining the visualisation of single or multiple infrastructures for a location when making a booking for an activity type. It functions together with the activation of the new UI for booking and filtering by type.

If this parameter is active, the Webshop user will be shown an overview of one location. It is possible to switch between other locations from the drop-down for location.

If this parameter is not active, the Webshop user will see an overview of all the locations for the activity type in question.

Allow activity colours for occupied hours

If you deactivate this option, a deviating colour (different from those set up in Recreatex) can be used for the occupied hours of the infrastructures on the Recreatex Webshop. For this purpose, the parameter Colour occupied hours will have to be used.

Use divergent colours

If this parameter is active, deviating colours (different from those set up in Recreatex) can be used for the closing days/hours of the infrastructures on the Recreatex Webshop.

Colour closing day/hour

If this parameter is used, deviating colours (different from those set up in Recreatex) can be used for the closing days/hours of the infrastructures on the Recreatex Webshop.

Day colour [week/month view only]

If this parameter is used, the selected colour will be used for the open days of the infrastructures, shown in the week and month overview on the Recreatex Webshop.

Colour occupied hours

If this parameter is used, the user can choose a colour for the occupied hours of the infrastructures on the Recreatex Webshop, provided that the parameter Allow activity colours for occupied hours is deactivated.

The user can choose a price group

If you allow the user to choose a price group for the online booking, he/she will be able to choose a price group in an additional step in the booking process.

Use the user's price group

The online booking price is determined by the customer's price group, set up specifically for room bookings and by the price defined for this price group on the place level. In this case, the user can not choose a price group himself.

Possibility to pay

An option to show/hide the column Pay in My Facility bookings (History and overviews) to manage whether the customers are allowed to pay for previously created bookings.

When enabled, the column is included in the overview showing a checkbox next to each booking that can be paid (1). Selected booking(s) can be added to the shopping cart (2) and further processed in the usual payment flow.

Default: Enabled

Possibility to cancel

If active, the user will be able to cancel bookings that are not (yet) paid/recorded or deleted in History and overviews.

Selecting at least 1 booking you want to cancel (1) will activate the Cancel button (2) at the bottom of the screen. This will allow you to cancel 1 or multiple bookings at once.

Additionally, the option Show cancelled bookings becomes available in the filter (3) to allow the customer to include/exclude the cancelled bookings in the overview. For the cancelled bookings the cancellation date/time is displayed in the column Cancel (3).

Enter cancellation reason

This parameter obliges the user to fill in a reason in case of cancellation.

By deactivating this parameter, the user will be able to cancel bookings without having to specify a reason.

Enable confirm for optional bookings

Activate this setting to allow the customer to confirm optional bookings created in the backoffice. In History & overviews > My Facility bookings, an extra column becomes available showing checkboxes next to optional bookings.

After selecting the booking(s) and clicking the Confirm button the bookings become definitive and the checkboxes disappear.

Show subsidy info

Activate this setting to show the subsidy information in a separate column in History & overviews > My Facility bookings

Immediately open filter

Activate this setting to automatically show the expanded filter in History & overviews > My Facility bookings when the user opens the overview.

By default, this setting is not active and the filter is shown in collapsed form after opening the overview.

Select period

Possibility to determine the period for which the facility bookings should be loaded when a customer opens the My Facility bookings section in History and overviews. Available options are: Today, This week, This month, This year, Today + 1 week, Today + 1 month, Today + 6 month, Today + 1 year (default). (defaul

The option Customized allows you to define another period if none of the default options is suitable.

When a customer opens the My Facility bookings overview, the filter has the predefined period filled in and the bookings for that period are preloaded. The customer can, however, change the period to load the desired selection.

In this example, the predefined period is This year.

Default sorting

Define the default sorting order of the facility bookings in the My Facility bookings section based on the date of the booking: Date (ascending) or Date (descending)

If order

An e-mail will be sent if a user has placed an order for facility booking on the webshop and has finalised the transaction through the shopping basket. This is thus a copy of the order confirmation that is sent to the customer in case of an order.

Send e-mail to location

Use this setting to email the online booking confirmation to one or more e-mail addresses configured on the place level in Recreatex, tab General (setting E-mail address booking mails).