Parameters
In the purchase parameters, you can define some default values for purchase management. If required, you can do this per division, which can be useful if the data of purchase management are shared by different divisions.
Next, the list of all available divisions will appear.
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You can consult the parameters of a certain division by double-clicking on the division in question or by clicking on it, followed by <Enter> or <F3>.
Invoicing
Under the tab Invoicing, you can determine the invoice address for the chosen division.
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This tab contains the default address data that will be taken over on each order form that is sent to the suppliers.
Delivery
Under the tab Delivery, you can determine the delivery address of the chosen division.
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This tab contains the default address data that will be taken over on each order form that is sent to the suppliers. These address data indicate where the order has to be delivered. These address data are only default data and can, if required, be changed on each order form.
Stock
Under the tab Stock, you can determine the default warehouse of the chosen division.
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This tab contains the default warehouse of the division. This warehouse is the default warehouse when mutations or transfers are created, but can, if you wish so, still be modified on the moment of the transfer or mutation.
E-mail messages
Under the tab E-mail messages you can choose which e-mail message will be sent to the applicant of the purchase order at receipt of an order. (see 'Purchase orders > Modify purchase orders > Info')
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You can define the structure of the e-mail message and if required also the expected confirmations.
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Approval
Under the tab Approval, you can determine which working group has to approve an order. If you work with an approval procedure for purchases, a purchase order has to go through a certain procedure before the order can effectively be placed. This concretely comes down to the fact that a purchase order that has been created by an employee who does NOT belong to the approval working group, first has to be approved by an employee (responsible person) who DOES belong to the approval working group. Only after this approval will the former as well as the latter employee be able to place and settle the order.
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Warning
If nothing is filled in here, the purchase module works without approval procedure and all employees (who have sufficient rights) within the division will have complete control over the purchase orders.