Recreatex documentation

In the section Details, you can fill in all specific characteristics of the lesson group.

Code	Is unique and obligatory. It is advised to choose a relevant code so that you can immediately derive from the code which lesson group is concerned.
Description	The description of the chosen lesson group.
Current # of students	The current number of students in this lesson group. (informatively)
Lesson type	If you select a lesson type, a number of data of the lesson type in question are taken over in the lesson group, for example allowed level, maximal number of students, times and instructors. (see also: Lesson types)
Access group	If you work with access control, you can fill in the access group here that determines where and when access is granted to the customers registered for this lesson group.
Period	The period during which the lessons of this lesson group take place. (see also: Lesson groups > Times)
Max. students	The maximal number of students allowed in this lesson group. (overbookings are still possible)
Max. overbookings	The maximum number of overbookings allowed on top of the maximum number of students determines the maximum number of students.
Level to be obtained	The level that is obtained when students pass this lesson group.
Min. age	The minimal age required for this lesson group.
Division	Fill in the division on which the lesson group has been created. To allow other divisions to access this lesson group, apply the Rights per division which can be activated in the parameters.
Waiting list	The waiting list linked to this lesson group
Remarks	Extra information concerning this lesson group
Graduation group	Here you can indicate if the lesson group is a graduation group (i.e. diploma is handed over if students pass)
Exclusion calendar	Link an exclusion calendar to a lesson group to prevent customers from unsubscribing or registering for catch-up lessons on regular lesson days when classes are not taking place, e.g. due to bank holidays. A blocking message is shown when trying to sign out or register a catch-up lesson on a day marked in the linked exclusion calendar. When calling waiting list students, the exclusion calendar linked to a lesson group is considered in the calculation of the nearest possible start date. To create an exclusion calendar, see Calendars.

Finally, you can indicate at the bottom of the window if the lesson group is blocked or not.

In the tab Students all the students that are registered for this lesson group are listed.

Using the Framework functionalities, you can always add customers to the lesson group or delete them and/or modify specific data concerning the registration.

General

Lesson group	The lesson group for which the student is/was registered.
Student	The student you want to register for the selected lesson group.
Registration date	The registration date of the student into this lesson group.
Remarks	Extra information concerning the registration of this student for this lesson group. When a student accepts a waiting list call using the confirmation link in the waiting list call email and adds a remark, this remark will also appear in this field.

Membership

The tab Membership gives an overview of all memberships that are linked to the registration of the student for this lesson group and with which access is granted or not.

Using the Framework functionalities you can always link memberships (already sold to the student) or disconnect memberships from the registration.

Student	The student that is registered for this lesson group.
Membership	The membership of the student that is linked to the lesson group.

In the tab Levels you can specify which level(s) the customers must already have obtained to be able to register for the selected lesson group.

You can link a new required level to the lesson group in question or consult the levels already linked.

For an explanation on how to create levels, we refer to Settings > Levels

In the tab Times you can specify when the lessons of this lesson group take place during the Period specified before. (see Lessson groups > Details)

If you want to you can call up an overview of all lesson times of all lesson groups using the visualisation Lesson groups calendar.

You can add lesson times in the tab Times or the tab Graphic.

Using the Framework functionalities you can always add, modify or delete times.

You can add times by selecting one or several time blocks and by hitting the <Enter> key.

In the tab Instructors you can consult all instructors for the selected lesson group and add new ones.

Using the Framework functionalities you can always add, modify or delete instructors.

At the bottom of the window Modify lesson group, you can click on the button Print after which the report Students per lesson group will be generated.

At the bottom of the window Modify lesson group, you can click on the button Renew to open the window below, allowing you to renew all lesson memberships, linked to the students in this lesson group, in one go.

Tick the students of which you want to renew the lesson memberships and determine the period with which the membership has to be renewed. You can either choose a fixed number of days, either choose for renewal until a fixed end date.

The button Filter allows you to filter the overview of students. Fill in the required filter criteria and hit the button Filter.

After selecting the desired students and filling in the desired type of renewal, you can click on Renew in the window Renew lesson group membership. All lesson group memberships of the selected students will be renewed according to the chosen type of renewal.

At the bottom of the window Modify lesson group, you can click on the button Copy to copy the current lesson group.

The following message will appear:

Here you can decide if you also want to copy the registered students of the lesson group to the new lesson group.

The lesson group will then be copied and immediately visualised. You will see an asterisk (*) after the lesson group code, which indicates that the current lesson group is a copy of the previous one.

You can now modify the data of the copy and click on the button Save to save the new lesson group as such.