Recreatex documentation

Go to General > Parameters > tab Various. On the bottom of this tab you will find the check box to activate the use of AGB price subsidies. Here you also have to define a payment method for AGB. Create a new payment method for AGB and make sure that the name is clearly linked to AGB.

On the article card of the articles for which you want to define the AGB price subsidy, go to the tab Selling prices. Create a new price or modify an existing price. The window Modify article price will open where you can specify the AGB price subsidy.

Go to Bookings > Settings > Prices, click on the room or infrastructure until you get down to the Prices level. The column Subsidy price has been added where you can specify the AGB price subsidy.

Go to Registrations > Activities > Activities and open activity. In the window Modify activity there are two places where you can specify the AGB price subsidy:

Go to Ticketing > Events and create a new event or open existing event.

Go to the tab Prices and add a new line or modify an existing one. The window Modify ticketing event price will open.

In order to use the AGB price subsidies with exhibitions, you need to configure the exhibitions with the setting Use articles to register to visit enabled. To do this, go to Exhibitions > Exhibitions and open an existing exhibition or create a new one. Obviously, you then need to configure the articles.

Go to General > Settings > Finances > Ledger accounts and open an existing or add a new ledger account.

In the window Modify ledger account you can link an AGB subsidy account to your selected ledger account.

Go to General > Settings > Finances > Departments. Open an existing department or create a new one. Near the bottom of the window Modify article department, you can link a different department as the AGB subsidy department. You may have to create a new department for this.

From Recreatex 6.2.0 onwards, a customer order can be temporarily put on hold on the point-of-sale. Meanwhile, you can process multiple other customer orders on the point-of-sale. Afterwards, you can resume processing the customer order that was put on hold. You can use this option without any extra configuration. You can put several orders on hold at the same time.

On the point-of-sale menu, go to Extra functions and press the button Save items for later

When you want to resume processing the order, Go back to Extra functions and press the button Retrieve saved items to retrieve the items that were on the order that was put on hold. In case you have put multiple orders on hold, you will get a small selection window where you can select which order you want to resume processing.

Configuration

From Recreatex 6.2.0 onwards it is possible to work with multiple employees on the same sales shift: Sales shift sharing. In order to use this new feature, it has to be enabled at the point-of-sale level.

Go to Sales > Settings > Points of sale > tab General and tick the check box Enable sales to shift sharing between multiple employees.

However, it is not allowed to modify this setting when multiple sales shifts are still open for the selected point of sale. I which case you will get this error message.

Use

There are 2 ways to switch shifts:

Visualisation

Go to Ticketing > Events, open an event, go to the tab Web where you will find 2 new settings:

Go to Ticketing > Ticketing membership, open a ticketing membership

This new setting enables the end-user to change the seat selection after the BAS system was used. Go to Ticketing > Events, open an event and go to tab Web: a new setting Allow to change seats is available. When this setting is enabled, it will only work when both parent-settings Allow to choose seat using BAS and Visualize venue plan in case of BAS are also enabled. When one of these is not enabled, the new setting will not work either.

This setting is also available in Event series.

The search functionality in the graphic bookings screen now has an improved auto-complete function. Go to Ticketing > Parameters > tab General and near the bottom of the tab you will find the new setting Search mode of search fields with a drop-down box: Starts with is selected by default (same as before), Contains has now been added to increase usability. When selecting Contains you no longer have to remember the exact name of the ticketing event.

From Recreatex 6.2.0 it is possible to manage pending registrations for course management.

Go to Course management >  Visualisations > Pending registrations. You can consult how many registrations are pending and - after careful consideration - delete them if necessary. You cannot finalise the pending registrations for course management.

It is now possible to add options to a lesson group in Recreatex. Go to Course management > Lesson groups and open a lesson group. A new tab has been added: Options.

On this Options tab, you can create one or more options by right-clicking + New. The window Modify lesson group option will open. Select the article you want to add as an option. The normal price is shown and will be used in the calculations unless you specify a deviating price. Enable the setting Deviating price and enter the price you want to charge when this article is bought as an option. It is also possible to configure the maximum amount of times this option can be bought.

The setting Show on website is enabled by default; when disabled, the end-user will not be able to buy it online, but it will remain visible for the back office ReCreateX user.

You can manually add options in the Recreatex back office. Make a manual registration or open an existing one and go to the Options tab.

In the window Modify student in lesson group, perform a right-click + New to add an option.

Select an option from the list of options.